Privacy Policy

365 Placement Solutions Limited ("we", "us", "our") is a recruitment and labour supply agency registered in England and Wales. Our registered office is at Unit 3, Capons Hill, Station Road, Cowfold, West Sussex, RH13 8DE. We are the data controller for personal information collected through this website and in connection with our recruitment services. If you have any questions about how we handle your data, please contact us at [email protected].

We may collect and process the following categories of personal data: • Identity data: full name, date of birth, photograph, National Insurance number • Contact data: email address, phone number, home address • Right to work documentation: passport, visa, biometric residence permit • Employment history: CV, references, previous employer details • Driving licence and DVLA check data (where applicable) • DBS check results (where required for a role) • Financial data: bank account details for payroll purposes • Technical data: IP address, browser type, pages visited on our website • Communications: emails, messages and enquiry form submissions

We use your personal data for the following purposes: • To assess your suitability for employment opportunities • To verify your identity and right to work in the UK • To process payroll and holiday pay • To communicate with you about vacancies and placements • To fulfil our legal obligations as a recruitment agency • To respond to enquiries submitted via our contact or vacancy forms • To improve and maintain our website and services • To comply with HMRC, GLAA and other regulatory requirements

We process your personal data on the following legal bases: • Contract: processing is necessary to perform our recruitment services • Legal obligation: to comply with employment law, right to work checks, HMRC reporting and GLAA licensing requirements • Legitimate interests: to operate and improve our business, prevent fraud and maintain security • Consent: where you have given explicit consent, such as subscribing to job alerts

We retain personal data only for as long as necessary: • Candidate records: up to 2 years from last contact, unless you are placed with a client • Placed worker records: up to 6 years after the end of the working relationship (for tax and legal compliance) • Right to work documents: as required by the Immigration, Asylum and Nationality Act 2006 • Website enquiry data: up to 12 months After these periods, data is securely deleted or anonymised.

We may share your personal data with: • Client employers — to assess your suitability for a specific role • Payroll and accountancy providers — to process wages • Background check providers — for DBS and reference checks • HMRC and government bodies — where legally required • IT service providers — who host and maintain our systems under strict data processing agreements We do not sell your personal data to third parties.

Under UK GDPR, you have the following rights: • Right of access: request a copy of the personal data we hold about you • Right to rectification: ask us to correct inaccurate or incomplete data • Right to erasure: request deletion of your data where there is no lawful reason to retain it • Right to restrict processing: ask us to limit how we use your data • Right to data portability: receive your data in a structured, machine-readable format • Right to object: object to processing based on legitimate interests • Rights related to automated decision-making: we do not use solely automated decision-making To exercise any of these rights, contact us at [email protected]. We will respond within 30 days.

Our website uses essential cookies to ensure it functions correctly. We do not currently use tracking or advertising cookies. If this changes, we will update this policy and request your consent where required.

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or disclosure. All data is stored on secure servers. Access to personal data is restricted to authorised personnel only.

We may update this Privacy Policy from time to time. The latest version will always be available on this page. We encourage you to review it periodically. This policy was last updated on 29 June 2026.

If you are unhappy with how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk or by calling 0303 123 1113. We would, however, appreciate the opportunity to address your concerns first — please contact us at [email protected].